Purpose: To ensure effective support functions.
Functions:
- The rendering of an effective human resources function
- The providing of effective information communication technology service
- The rendering of strategic support and marketing and communication
services. - The providing of effective security and facility management service
- The providing of legal services
CHIEF DIRECTORATES:
- CHIEF DIRECTORATE HUMAN RESOURCES
- CHIEF DIRECTORATE INFORMATION COMMUNICATION TECHNOLOGY
- CHIEF DIRECTORATE STRATEGIC PLANNING
- CHIEF DIRECTORATE SECURITY MANAGEMENT AND FACILITIES
- DIRECTORATE LEGAL SERVICES
CONTRACT MANAGEMENT FUNCTIONS
Functions:
•Administration of contract agreements
•Monitoring of service level agreements
•Monitoring of quality assurance
•Maintaining Contract registers of service providers
Contracts Management System
Supplier Relationship Management
Contracts Management
- Contracts Renewal
- Contracts Review
- Contracts Cancellation
- Contracts standardization
Performance Management
- Identification of service lapses by users
- Escalation to CMO for Investigations, Findings, Recommendations and or Decisions
- Performance Reports, meeting minutes etc
- Decisions: Conciliation, Notifications, Warnings, Penalties, Cancellation Performance Reports
Risk Management
- Vendor classification and categorization
- Risk identification, definition, control, mitigation, action and follow up
- Due Diligence, Financial Stability, Business Continuity, IT Security, Records Management ,data privacy, Physical security, people screening and sustainability.
- BBBEE and related industry compliance documentation Vendor Visitations
Value release Management
- Price negotiations/ reviews / update
- Supplier engagement and reviews
Service level Managements
- Internal and external stake holders
Contracts Management Office
- Supplier Relationship Management (SRM)
- Service Level Management
Other functions
- Supplier Development
- Paralegal Advice
- Reports
- Policies
CONTRACT MANAGEMENT SERVICES
- Contracts management
- Performance Management
- Risk management
- Value release management
- Service level Management
CONTRACT PRINTING OUTSOURCING FUNCTIONS
- Is a section within Supply Chain Management , which is tasked with managing the contracts, which were outsourced or sub-contracted by Government Printing Works to external subcontractors (appointed through a tender process for five years) to assist with duties, which GPW is unable to perform due to time, constraints or capacity.
PRINTING OUTSOURCING WORKFLOW PROCESS
- This procedure applies to all jobs that are outsourced at the Production Meetings (held on Mondays, Wednesdays and Fridays) due to capacity constraints. The scope for outsourced work is inclusive of three types of jobs that may be outsourced:
- Full Color;
- RFQ (Request for Quotation);and
- Security Printing.